Media partnerS

Sleep Monsters – https://www.sleepmonsters.com/mob_index.php

ENDORPHIN MAG – https://www.endorphinmag.fr/

AREA RAIDER – www.facebook.com/arearaider

TEAM MEDIA

• Teams may be joined at the event by team media.
• Team media must submit a detailed post event report with all the coverage they created for the event that the organization can share with our event partners.
• Access to teams at selected media points of interest, control points on route and at all transitions.
• A detailed media plan will be discussed at media briefing indicating areas of contact on each race leg.
• No contact with teams is allowed at night-time (22h00 – 04h00) on route. Night-time contact only in transitions.
• TEAM MEDIA MUST STRICTLY ADHERE TO THIS PLAN. ANY CONTACT WITH TEAMS OTHER THAN THE INDICATED AREAS WILL LEAD TO PENALTIES FOR THE TEAM. PLEASE ENSURE ALL TEAM MEDIA AREA AWARE OF THIS CONDITIONS PRIOR TO ARRIVAL.
• Team media must be self-sufficient and have their own transport. All food and accommodation are for own account.
• The detailed media plan will have all details on the routes, accommodation options, fuel supply, eating establishments etc.
• TEAM MEDIA SPOTS ARE NOW CLOSED.

TEAM supporters

• Teams may be joined at the event by team supporters.
• Access to teams only on public roads and at all transitions. No other contact with team is allowed.
• A basic media plan will be discussed at briefing indicating transition areas and an overall route map.
• No contact with teams is allowed at night-time (22h00 – 04h00) on route. Night-time contact only in transitions.
• TEAM SUPPORTERS MUST STRICTLY ADHERE TO THIS PLAN. ANY CONTACT WITH TEAMS OTHER THAN THE INDICATED AREAS WILL LEAD TO PENALTIES FOR THE TEAM. PLEASE ENSURE ALL TEAM SUPPORTERS AREA AWARE OF THIS CONDITIONS PRIOR TO ARRIVAL.
• Team supporters must be self-sufficient and have their own transport. All food and accommodation are for own account.
• The basic media plan will have all details on the routes, accommodation options, fuel supply, eating establishments etc.
• Please contact Stephan stephan@kinetic-events.co.za if you want to register yourself as a Team Supporter for your team. TEAM SUPPORTER SPOTS CLOSE 6 SEPTEMBER.

REGISTERED TEAM MEDIA

• TEAM NAMAQUA: Nantie van Aswegen – Namibia.
• TEAM RUSTPROOF: Evelyn Rust /Jo Shutten – South Africa.
• TEAM TRUFFLE HUNTERS: Eric de Boor / Shirleen Olivier – South Africa.
• TEAM NORTHERN ADVENTURE: Harri Hollo / Jerry Aunula – Finland.
• TEAM VISIT PENTICTON: Zacharias Mesman- Canada
• TEAM STRONG MACHINE: Ashley Eaton / Emily Moreshead – U.S.A
• TEAM MOXIE RACERS: Laura Foster – Ireland
• TEAM COSTA RICA: Johana Arguello / Andrea Johanning – Costa Rica
• TEAM RED ANTS ADVENTURE: Tanya Barkhuisen – South Africa
• TEAM BUCO ADVENTURE / TEAM PLETT ADVENTURE: Glenn Murray / Janet Middleton – South Africa
• TEAM GREENER ADVENTURE: Jana Julian / Bjorn Bertoft – Sweden
• TEAM GONE RACING: Anne Bezuidenhout – South Africa
• TEAM NATURAL STATE: Koby Thomas / Jake Thomas / Gina Algaier – U.S.A.
• TEAM SLOWVELDERS: Francois Theron / Terence Vrugtman – South Africa
• TEAM UBHEJANE: Marilyn Zimmermann – South Africa
• TEAM PINEGOLD: Anja Aucamp / Rico Myburg – South Africa
• TEAM ALPINE AVENGERS: Lea Schloss / Sue Rodwell – Australia
• TEAM VULCANIA CHILE: Solange Lopez- Chile
• TEAM FEAR: Andrew Magness / Keegan Magness – New Zealand
• TEAM ANGIRU: Chris Rayne – Paraguay
• TEAM EASTWIND: Yoshiyuki Sato / Taskuya Mitoro / Hanae Takayama – Japan
• TEAM RACE MIERE: Nadine van Driel – South Africa
• TEAM SWEDISH ARMED FORCES: Mikael Lindnord / Emil Sergel / Bjorn Almkvist / Jan-Henrik Back / Joel Tungren
• TEAM BAD MEDICINE: Daniela Human – South Africa
• TEAM BLOED EN OMO: Beatie Griebenauw – South Africa
• TEAM DELIRIOUS: Yolande Cairns – South Africa
• TEAM SHNAZEN HAZEN: Luzanne du Preez – South Africa
• TEAM E DOG AND THE JJ’S: Sarah Graham-Higgs – Australia
• TEAM MERRELL: Alfred Thorpe – South Africa
• TEAM OZARK: Carrie Boyle – U.S.A
• TEAM WE WILL SURVIVE: Melissa Chipps – U.S.A.
• TEAM WARRIORS: Rudi Viljoen – South Africa
• TEAM ENDURANCE LIFE RED: Tim Stephens – Scotland
• FRENCH TEAMS MEDIA: Beatrice Glinche – France
• KOUGA MUNICIPALITY MEDIA: Monique Basson / Sarina Engelbrecht – South Africa
• TEAM LUCKY PACKET: Andries Coetzee / Tania Coetzee – South Africa
• TEAM MERRELL SONGLINES: Jared Paisley – South Africa
• TEAM MOUNTAIN MAMMOTH AR: Chantell Giulietti – South Africa
• WORDEASE MEDIA: Saskia Boonzaier / Cathy Kilroe-Smith – South Africa
• TEAM TSHENOLO: Malusi Molewa / Jeremiah Malahlela / Cholo Sebolai / Matthews Mnisi – South Africa
• TEAM BLIZZARD: Mariia Liutova
• TEAM TERRA MATER: Llewylleyn Lloyd – South Africa
• SPANISH TEAMS MEDIA: German Cuevas – Spain
• TEAM ESTONIA ACE / LA SPORTIVA: Ethel Eensaar – Estonia
• TEAM #FORTHELOVEOFBUSCHY: Dawie Schlebusch – South Africa
• TEAM KELTOI: Manuel Picos
• CANADIAN MEDIA: Lyndie Hill / John Ford
• TEAM JABBERWOCK: Tyron Bird.

REGISTERED SUPPORTERS

• TEAM BEACON ON SAFARI – Asia Rose – U.K.
• USA TEAMS – Carey Gregg – U.S.A.
• TEAM RED ANTS ADVENTURE – Gordon Barkhuisen / Lisa Barkhuisen
• TEAM WILD WARRIORS – Jenny Moore / Maelie Moore / Daniel Imbeau / Helene Perreault / David Mercier / Taylor Joublin-Sros / Enza Lapierre-Joublin – Canada
• TEAM GREENER ADVENTURE TEAM: Sanna Oien Nielsen / Ebbe Oien Nielsen – Sweden
• TEAM LUCKY: Jeremy Olson / Kyley Ryan / Logan Ryan / Brianne Ryan
• AUSTRALIAN TEAMS: Beta Hollands / Greg Hollands
• TEAM NAMAQUA: Adele Maas / Lindie Steenkamp
• TACTICAL FOODPACK: Kristiina Tammemae
• ESTONIAN ACE/LA SPORTIVA: Triinu Tammemae / Urmas Tammemae
• BAD MEDICINE: Margot vd Nest
• SLOWVELDERS: George Dittmeyer /Monika Dittmeyer
• #FORTHELOVEOFBUSCHY: Peter Bridges
• GONE RACING: Philip Kleijnhans
• VULCANIA PUCON CHILE: Adriana Cubecino

FIND A TEAM

If you want to join an existing team, create a new team or are looking for members to fill up your team, contact us at stephan@kinetic-events.co.za and we will list your contact details below:

• Catalina Castañeda, from Colombia, have completed many expedition races: PC12 Colombia 2021 (5th), Winner of Travesía Bosi, Colombia 2022, Huairasinchi in Ecuador 2022 (4th), Guarani Expedition in Paraguay, ARWS World Cup 2022 (17th). Please contact: cata8741@gmail.com
• Clelia Ponteri, Female, 22, from Milan, Italy. Wants to join a team. Needs to be a sponsored spot. Competed in World Championship Galicia and in Eco Challenge Fiji 2019, Contact: annacleliaponteri@gmail.com
• Georgie Minopetros, male, Plettenberg Bay, South Africa. Have done a few adventure races before (vasbyt , gariep etc ) Competitive but also more than happy to join a more social team as well . Relatively fit and ready to race should a team be looking for a extra member. Contact Georgie at 0726295316 Shoreline.plett@gmail.com
• Team Rustproof is looking for a 4th person that can be ready to race. Experienced mid pack team based in western cape aiming to complete full course in 7/8 days(if that’s viable?!). Can be male or female, please get in touch with Steve Burnett +2779 695 0129 or sburnettza@gmail.com and we’ll see if it can work out.
• If there’s an AR team needing a member on short notice. Based in Cape Town. Would fit in well with one of the slower teams. Contact: Ignus Zietsman at 082 853 0707 Mail: ignuszietsman@gmail.com

VOLUNTEERS

• VOLUNTEERS APPLICATIONS ARE NOW CLOSED.
• The best way to be part of the race if you cannot participate yourself is to become a volunteer.
• If you are interested please contact Stephan at: +27 83 226 3265 or mail at stephan@kinetic-events.co.za
• Volunteers just need to reach the registration venue on their own cost.
• Volunteers will receive a race garment.
• Accommodation will be provided. Specific details to be provided on request.
• Come and be part of this adventure.

TEAM FORMAT

• Teams of 4 members of any combination – (males and/or females)
• Only mixed teams of four with at least one member being female will be eligible for ARWS ranking points and prize money.

TEAM LIST

To view team list: TEAM LIST – ADVENTURE RACING WORLD CHAMPIONSHIP 2023

HOST RESORT

• The Cape St. Francis Resort will play host to ARWC 2023. https://www.capestfrancis.co.za/
• This resort is situated on the beach, surrounded by nature and a short trip away from all the attractions that the Eastern Cape offers.
• The resort is an ideal host for a World Championship. The resort layout will ensure that all teams stay in close vicinity to the finish line. The village feeling of a finishing zone is vital to create a welcoming experience for all teams. 
• Family and supporters are welcome to join their teams on their visit to the Eastern Cape and stay at the resort while waiting for their teams to arrive at the finish line. The waiting time can be spent on the sunny beach or a visit to a game reserve and view the Big Five.
• The resort has two on-site restaurants, Joe Fish Restaurant and Full Stop Cafe.
• The town centre of St. Francis Bay is 5km from the resort. A supermarket, pharmacy, hardware store and cycle shop will meet all team requirements.

TRAVELLING TO THE HOST RESORT

• The Cape St. Francis Resort will play host to ARWC 2023. https://www.capestfrancis.co.za/
• South African teams can travel by road to the resort.
• International teams can enter South Africa by air via O.R. Tambo International Airport, Johannesburg or Cape Town International Airport and then connect with a domestic flight to the David Stuurman International Airport in Gqerbha / Port Elizabeth.
• Ensure your cycle box is confirmed as a booked item on the domestic air transfer. In the case that teams cannot secure a flight inclusive with cycle box transport, road transport will be organized from Johannesburg Airport, (cost to be advised) to the resort, if there is a demand. Contact organisers with this request: stephan@kinetic-event.co.za
• Teams can also book a private vehicle from Cape Town International airport and travel through the famous Garden Route to the resort and then to the David Stuurman International Airport in Gqerbha oand the take the free airport transfer to the host resort. (8 hour trip).

AREA  ATTRACTIONS

• Kariega Private Game Reserve: https://www.kariega.co.za/ Discount code for teams is ARWS. This discount code is valid from 1 September to 31 October 2023. Contact Amber for reservations at reservations@kariega.co.za.  Please see videos: https://youtu.be/4w-z-uJsWVc – Kariega Game Reserve Experience. https://youtu.be/G7ozEfUgiDo – Kariega Game Reserve typical Day. https://youtu.be/LbmuPnWrtHc – Kariega Game Reserve’s majestic rivers
• Addo Elephant National Park: https://www.sanparks.org/parks/addo/
• Fly fishing: https://www.anglerandantelope.co.za
• Surf schools in St. Francis and at Jeffreys Bay.
• Canyoning: https://www.africanyon.com/
• Bungy jumping: https://www.faceadrenalin.com/
• Kayak adventure: https://untouchedadventures.activitar.com/products
• Sandboarding: https://www.sandboarding.infojeffreysbay.com/
• Golf Course: https://stfrancislinks.com/

DATES & TIMES

 (IN CASE OF TEAM ARRIVAL PRIOR TO FRIDAY 13 OCTOBER PLEASE CONTACT: stephan@kinetic-events.co.za FOR EARLIER TRANSFERS)

FRIDAY – 13 OCTOBER 2023

• Free team transfer to resort – reserve when booking accommodation. Team transfer – one bag per person – rest of quipment on equipment transfer.
• 15H00: Equipment transfer from David Stuurman International Airport Gqerbha / Port Elizabeth to Cape St. Francis Resort. Teams who equipment arrives after 15h00, equipment will be stored and transported the following day at 15h00.

SATURDAY – 14 OCTOBER 2023

• Free team transfer to resort – reserve when booking accommodation. Team transfer – one bag per person – rest of quipment on equipment transfer.
• 15H00: Equipment transfer from David Stuurman International Airport Gqerbha / Port Elizabeth to Cape St. Francis Resort. Teams who equipment arrives after 15h00, equipment will be stored and transported the following day at 15h00.

SUNDAY – 15 OCTOBER 2023

• Free team transfer to resort – reserve when booking accommodation. Team transfer – one bag per person – rest of quipment on equipment transfer.
• 15H00: Equipment transfer from David Stuurman International Airport Gqerbha / Port Elizabeth to Cape St. Francis Resort. Teams who equipment arrives after 15h00, equipment will be stored and transported the following day at 15h00.

MONDAY – 16 OCTOBER 2023 – FINAL DAY FOR TEAM ARIVALS

• Final team transfers to resort – reserve when booking accommodation. Team transfer – one bag per person – rest of quipment on equipment transfer.
• 8h00 – 17h00: Partners expo.
• 8h00: Teams may collect their Information packs, kayak bags and re-supply boxes from the registration area from 8h00 and onwards.
• 15H00: Final Equipment transfer from David Stuurman International Airport Gqerbha / Port Elizabeth to Cape St. Francis Resort.
• 19h00: Volunteers briefing.
• 21h00: ARWS affiliated-media event briefing (on invitation only)

TUESDAY – 17 OCTOBER 2023

• 6h00: Event administration, Team Registration and Equipment inspection.
• 6h00 – 13h00: Partners expo.
• 14h30: Flag parade.
• 15h30: Welcoming ceremony and Race Book hand out.
• 17h00: Press conference.
• 17h30: Team race briefing.

WEDNESDAY – 18 OCTOBER 2023

• 7h00: Packed kayak bag hand in.
• 07h00: Team captains and vice captains questions and answers.
• 8h00 – 17h00: Partners expo.
• 8h00: Team Supporters briefing (need to pre-register).
• 9h00: Media briefing (need to pre-register).
• 12h00: Packed cycle boxes hand in. 
• 18h00: Packed re-supply boxes A hand in.
• 18h00: Packed re-supply boxes B hand in.

THURSDAY – 19 OCTOBER 2023

• 5h00: Bus transfer to race start.

MONDAY – 23 OCTOBER TO FRIDAY 27 OCTOBER 2023

• Teams arrive at finish line.
• 8h00 – 17h00: Partners expo.

SATURDAY – 28 OCTOBER 2023

• 8h00 – 13h00 – 1st International Adventure Racing Conference. (See IARC tab on the website)
• 16h00. Awards ceremony dinner.
• 18h00. Awards ceremony.
• 20h00. Awards ceremony celebration.

SUNDAY – 29 OCTOBER AND MONDAY – 30 OCTOBER 2023

• International teams bus transfer to David Stuurman International Airport Gqerbha / Port Elizabeth. (TRANSFERS WILL BE CONFIRMED ONCE ALL TEAMS HAVE SUBMITTED THEIR TAVEL PLANS)

DISTANCE AND ROUTE

• Route is linear, and teams need to pass through all control points (CP) and transitions (T).
• Teams who miss any CP’s or transition areas will be ranked behind teams who visit all control points and transitions.
• There are two short cuts on the route for slower teams. Teams who use both shortcuts will reduce racing time by two days.
• Winning team 4-5 days, last team nine days.
• Mountain biking 65 %
• Trekking 25%
• Kayaking 10%
• 10 legs with 9 transitions. 
• Prepare body and bicycle for long cycle legs.
• More accurate distances of individual legs will be released at race briefing. Route Flow chart released 1 October 2023.
• All teams will be able to finish before Saturday night awards ceremony.
• The route will adhere to ARWS guidelines for a World Championship of 100 hours for the winning team (Qualifier guideline = 72 hours)

TRANSITIONS

• Transitions will have boiling water and coffee/tea stations.
• Transition facilities, such as, medical staff, toilets, drinking water, electricity, restaurant and/or sleeping facilities are indicated in the leg summary section of the Expedition book.
• Teams will place refuse bags in their re-supply boxes. At transitions teams must place all litter in team refuse bags; keep refuse bags in re-supply-box until end of event.
• There will be a cycle repair facility at one transition, at approximately halfway in route.

MAPS

• Maps supplied will be 1:50 000 topographical maps – A3 size.
• Each team will receive two sets of maps.
• Expedition Africa do not have a lockdown where all the route maps are handed out to teams. Teams receive maps at each transition for the next leg.
• Teams will copy position of checkpoints and transitions from a master map as the Expedition progresses. Information on this will be given at briefing.
• Google maps may also be supplied for navigation on certain legs.
• Waterproofing of maps is essential.
• Stationary to prepare route on map is needed. Different colours pens, sellotape, scissors etc. Two sets to be placed in both re-supply boxes.
• Maps will not be replaced if team misplaces maps.

CYCLE partner

• The official cycle partner is COIMBRA CYCLE CENTRE branches in Port Elizabeth and Cape St. Francis www.coimbracycles.co.za www.cyclesunited.co.za – Tel:   041-581 3310
• Please contact them for any cycle related questions and/or if you require any spares or cycling related products
• All team members can pre-register their cycles type and specifications with the cycle shop, so that they can ensure they have the correct spares for all types of cycles on the event. Mail to: info@coimbracycles.co.za
• See picture below of the “race kit” that you can order trough them and collect at registration.
• They will be on route for emergency repairs and also based at an selected transition (middle of route) where you can pre-book a cycle service with them at registration. Book your service at: info@coimbracycles.co.za

CYCLE box

• Teams must provide their own waterproof cycle boxes (no cardboard boxes) for cycle transport.
• Maximum dimensions allowed: 1400 x 800 x 300 mm (NO EXCEPTIONS)
• Maximum weight limit for one packed cycle box is 25 kg.
• The cycle boxes must have handles on the sides to enable the volunteers to carry it.
• The organisers will transport the cycles from transition to transition

RE-SUPPLY BOXES

• The organisers will provide teams with 2 re-supply boxes each at the start in which to pack gear and food.
• Teams will need to plan meticulously all their equipment and sustenance, and then pack them into their re-supply boxes.
• Size of the re-supply box is – 160 liter. (81 cm long * 37 cm wide * 40 cm high). Maximum packed weight 25 kg.
• Only boxes supplied by the organizers may be used, teams can’t use their own re-supply boxes.
• The organizers will move these boxes to various points on the route.
• Boxes will be available at designated transition areas somewhere on route. The position of these transition areas will be indicated in the adventure book.
• Re-supply boxes needs to be secured with cable ties by the teams before being moved by the organisers.

COMPETENCY REQUIRED

• At least two members of the team must be capable of navigating by compass and map during the day and night. The team must be able to orientate a map, identify grid references on a map, take a bearing between two points on a map, and understand the impact of magnetic declination.
• The teams must be able to describe what your team will do if it became lost.
• At least one member of the team must hold a minimum qualification of Level One First Aid.
• All team members must be suitably competent in all the disciplines included in the event as specified by the race organizer and be able to complete the event without any assistance from any person other than their own team members.
• Swim 100 m of any stroke.
• By entering this event, teams acknowledge that they are competent in all skills as stated above to complete such an event.

EVENT RULES & REGULATIONS

Click HERE for the ARWS rules & regulations (download & save a copy)

PERSONAL RESPONSIBILITY

•  I understand and acknowledge that participating in this event is a dangerous activity. I am aware and understand the activities I will be involved in. I am aware of the hazards involved and acknowledge that there is always risk of injury (including permanent injury, mental injury, paralysis and death). In my judgment I have sufficient competence, knowledge, common sense, experience, survival skills and equipment to participate in all the event activities in a manner safe to myself and others.
• I understand and agree that, in the first instance, I am responsible for the provision of first aid to myself and those around me, I know and accept that rescue by the organisers, or emergency services, may not be possible immediately (e.g.: Night, rain, equipment failure, other rescue etc.)
• If I get to a point in the course that I believe the level of inherent risk is unacceptable for me, and I am not confident in completing it safely, it is my responsibility to take action. I must choose an alternate route, avoid the hazard, or even withdraw from that leg or the race. I accept this self-responsibility.
• Use common sense to “assess” areas for personal safety
• I and my whole team have read this paragraph, understand it and indemnify the event organiser against all claims.

ECO AWARENESS

Teams are to adhere to the following stipulations at all times:

• All waste is to be carried to the closest transition for disposal.
• Human waste is to be buried between 20 and 25 cm below the soil surface.
• Picking of flowers, cutting of walking sticks and/or any damage to the natural vegetation (even though they might appear to be dead) is prohibited. The making of fires, whatever the circumstances and no matter how small, are prohibited along the entire route.
• No tree, rock etc. may be defaced in any manner.
• Be polite and courteous to local inhabitants. Pass quietly through settlements, especially at night.

PRIZES / AWARDS

• R 750 000 – divided between the first 5 teams. (Teams must be in mixed category and comply with ARWS nationality rule)
• 1st position: R 330 000
• 2nd position: R 180 000
• 3rd position: R 120 000
• 4th position: R 75 000
• 5th position: R 45 000
• First mixed team will receive a paid entry for the Adventure Racing World Championships in 2024 in Ecuador.
• All participants will receive Adventure Racing World Series World Championship medals.
• Top 5 teams will receive hand made Expedition Africa trophies.